1030 W. Hamlin Road, Rochester, MI 48309

Job Listings

Administrative Assistant

Location: Auburn Hills, Michigan
Date Posted: 08-10-2018
  1. Create quote numbers from opportunities brought in by Account Managers and maintain the quote tracking processes in place
  2. Coordinate with manager on tasks for the week including scheduling
  3. Process change orders
  4. Prepare accurate booking packages for transfer to Finance team
  5. Use a variety of software packages including MS Excel, Word, Outlook, and SAP
  6. Submit proposals into customer databases – training will be provided
  7. Update sales tracking through use of existing tools
  8. Update change order tracking using existing tools
  9. Generate and update documents such as memos, quotes and reports using existing software and templates. 
  10. Work in a team setting.  Consult with colleagues and internal team members in a professional manner
  11. Answer phone calls, take messages and route inquiries appropriately
  12. Arrange domestic and international travel with existing tools
 
Challenges:
  1. Accuracy of order booking packages
  2. Accuracy and completeness of proposal submissions
  3. Time management
  4. Identify potential bottlenecks
  5. Flexibility to work until completion of major proposals and month-end activities as needed
 
Knowledge, Skills, Experience:
Basic Qualifications:
  1. HS diploma
  2.  
 
Preferred Qualifications:
  1. Equivalent experience of 5 years in an office setting.
  2. Moderate experience with SAP and MS Excel  
  3. Technical writing skills and communication skills
  4. Willingness to learn
  5. Foster teamwork with strong interpersonal skills
  6. Adaptive, self-starter
  7. Multi-language capability a plus
  8. Experience with global customers
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