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Contract Specialist

Mount Pleaseant, Pennsylvania
Main Accountabilities:
  • Direct collaboration with the technical sales team to confirm that all applicable customer and order information is accurate and per agreement with the order handling process.
  • CS verifies order documents and is engaged by Sales team on order handoff meeting when required. 
  • CS creates the order in  Spine and sends notification to the sales team.
  • CS updates all of the service sales order documentation in  ERP tool (SAP). CS verifies field service dates in the field service scheduling tool (MSA). CS updates service job number in the Field Handoff Order Sheet (FHOS) enters it into SAP to be uploaded into MSA.
  • CS is responsible to facilitate and communicate the hand off to field service operation and confirm resources.
  • CS is responsible for any clarifications required or engage other department inputs for successful execution of the service sales order.
  • For service sales order with parts, CS is responsible to confirm product schedule, shipments and on time delivery of materials.
  • CS is responsible for issuing CM and RM notifications for Service and Project orders
  • CS is responsible to facilitate communication direct to customer on warranty and “energized first” orders. Create and process internal warranty orders in SAP. Engage responsible HV Service teams; sales, quality, engineering, production… to assist with necessary support to resolve warranty.
  • CS to provide administration assistance to project management team on related project orders and turnkey projects. Also provide PM support, when needed, with communicating direct to customers regarding project updates, scheduling, change notices, close out documentation, etc.
  • CS is responsible for commercial relation and communicating with customers regarding shipping and tracking information, questions regarding delivery and scheduling of materials and field resources, interface with front end sales (FES) contacts for verification of order and project close out, verifying all of the necessary project and order documentation is complete, confirm  scope of supply per customer PO contract agreements, acknowledge project and order are finalized, initiate order and project invoicing, work along with controller to review AR backlog, manage AR process on respective orders and projects, research and resolve any customer disputes, confirm collection of  payments.
Knowledge, Skills, Experience:
Attributes/Skills Required/Sought:
  • Managing multiple project timelines
  • Excellent organization and time management skills
  • Excellent written and verbal communication, interpersonal and intercultural communication skills with the demonstrated ability to drive change through team leadership, facilitating and influencing skills
  • Strong customer focus
  • SAP knowledge and experience
  • Willingness to travel on occasion
  • Knowledge of high voltage products, services, and their application is preferred.
Experience/Education Required/Sought:
High School diploma with 6 plus years of project order with customer support and project management or contract order assistance experience OR Associate degree and 4 plus years of project order with customer support and project management or contract order assistance experience OR BS degree in business with 3 plus years of project order with customer support and project management or contract order assistance experience
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