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Customer Service Representative

New Berlin, Wisconsin
Basic Function: Provide order entry, order management, communication, problem resolution, and follow through on customer orders. Customer Experience Specialist’s responsibility includes collaboration with other functions to ensure seamless best in class order processing.

Typical duties/responsibilities for Customer Experience Representative may include, but are not limited to, the following:

• Manage customer transactions with a high degree of accuracy including but not limited to purchase orders, sales orders, project orders, and debit/credit memos using SAP, Sales Force, and other tools as required.

• Able to demonstrate professionalism, patience, and a positive attitude while engaging customers orally and in writing.

• Take calls, e-mails and instant messages from internal/external customers, sales leadership, and field sales personnel. Respond to inquiries and demonstrate a sense of urgency when critical issues arise.

• Support the development and implementation of business processes to streamline order processing.

• Develop creative and proactive solutions to day-to-day and event-based problems. Be an active member of the lean process improvement efforts by participating in continuous improvement projects and engaging in solutions to challenges.

• Ability to review purchase orders and related documentation for standard vs non-standard verbiage and identify when to escalate to Pricing & Negotiations, Inside Sales, Legal & Finance Teams, and other support functions.

• Demonstrate a willingness to understand and own reports/metrics in support of continuous improvements.

• Demonstrate an attitude of teamwork and emotional intelligence by supporting team members and building collaborative relationships across functions.

• Ensure the completion and maintenance of all records, paperwork, documentation, etc. necessary to comply with regulatory demands, export and compliance guidelines and  internal policies. A basic understanding of these policies is also required.

• Follow and comply with all safety and work rules and regulations; Maintain departmental housekeeping standards.

Complexity of Tasks: Requires general understanding of Company products, manufacturing processes, sales terms and conditions, marketing techniques, and ability to understand competitive selling as it relates to meeting financial goals. Interfacing with internal groups and customers requires strong communication skills.

Qualifications: High School Diploma or GED and 9 years of relevant work experience or an Associates’ degree and 7 years’ of relevant work experience. Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages. Ability to apply concepts of basic math. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of written, and oral instructions.


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